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Reduce Your Cyber Risks with a HRM System
JSL Services
Introduction
HR departments handle some of the most sensitive data in any business — employee records, payroll details, contracts, performance reviews, and sometimes even medical information. For many SMEs, this data is stored across spreadsheets, shared drives, or paper files, leaving it vulnerable to mistakes, misuse, or cyberattacks.
A modern HRM (Human Resource Management) system not only streamlines HR processes but also provides an important layer of cybersecurity and compliance protection. Here’s how the right HRM system can reduce risks and strengthen resilience.
Why HR Data Is a Cyber Target
Cybercriminals are increasingly targeting HR systems because they contain:
Personal identifiable information (PII): Names, addresses, NI numbers
Financial details: Salary data, bank account numbers
Sensitive records: Disciplinary, performance, and health information
Without the right safeguards, this information can be exposed through phishing, weak access controls, or accidental human error.
5 Ways a HRM System Reduces Cyber Risks
1. Centralised and Secure Data Storage
Instead of scattering employee data across multiple platforms or files, an HRM system centralises it into a secure, encrypted database — reducing the risk of data leaks.
2. Access Control and Permissions
Modern HRM systems let you restrict access based on roles. For example, line managers only see relevant employee information, while payroll has access to financial data. This minimises insider risks.
3. Audit Trails and Monitoring
Every action — from editing records to downloading files — can be logged. These audit trails help detect unusual behaviour and support compliance with GDPR.
4. Automated Updates and Security Patching
Cloud-based HRM systems are regularly updated by the vendor, ensuring that the latest security protections are always in place — something SMEs often struggle to manage in-house.
Ensure your HRM provider adheres to the UK Software Security Code of Practice so that the software is developed and maintained in line with recognised standards.
HRM systems often come with built-in GDPR compliance tools, such as data retention policies, automated deletion, and secure employee self-service portals.
Reducing cyber risk is just one part of the story. A well-implemented HRM system also helps SMEs:
Save time on admin through automation
Improve employee experience with self-service portals
Reduce errors in payroll and compliance reporting
Enable flexible, remote access without sacrificing security
How JSL Supports SMEs
At JSL, we help SMEs adopt technology that supports growth and reduces risk. Whether it’s implementing a secure HRM system, training staff in cyber awareness, or ensuring compliance with GDPR, our team makes IT simple and resilient.
Conclusion
In today’s environment, HR data is too valuable — and too sensitive — to leave unprotected. A modern HRM system is not only a smarter way to manage people; it’s also a vital tool in reducing cyber risks and building trust.
Want to explore HRM solutions that strengthen security and efficiency? Contact JSL today.
Click below to find out how you can reduce phishing and other cyber attacks. Its as simple as a Human Risk Management!
Since 2003, JSL has been supporting Buckinghamshire businesses, schools, and charities with reliable IT support, managed services, and cybersecurity solutions. As a Microsoft Partner, our mission is to simplify IT so you can focus on what matters most.
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